Somebody has to turn the treasurer's spreadsheet, the secretary's notes, three ARC applications, a violation list, and a vendor bid into one document the board can actually read. That somebody is usually a volunteer, on a Sunday, every single month. Send it all to us instead. You get one clean, bookmarked packet back before the meeting.
No platform to adopt, no login for your board. You email us what you have.
Packet prep is the job everyone on a board quietly dreads. It arrives every month, it has a hard deadline, it belongs to no one in particular, and it always ends up with the person least able to say no. Meanwhile the packets look different every month, last month's action items go missing, and half the board opens the email on a phone and gives up. The meeting then spends its first twenty minutes figuring out what happened at the last one.
Automated board packets already exist. They come bundled inside big management platforms, which means you get them only if your management company happens to run the right software. Most boards do not, and self managed boards never will. So we built the version that works anyway: a service, not a platform.
Delivered as a single bookmarked, page numbered PDF with a linked table of contents, so a board member reading on a phone can jump straight to the financials.
Every packet comes back twice: the full board copy, and a distribution copy with executive session and confidential material removed, ready to post to your website or email to the community. Boards that publish their packets get fewer angry questions, and you no longer have to build that second file by hand at 10pm.
Email or upload the raw materials by the cutoff: treasurer's report, meeting notes, ARC applications, violation notices, vendor bids, homeowner letters. Any format we can open. Spreadsheets, scans, screenshots, a photo of handwritten notes, a forwarded email thread. There is no template to fill in and no software for your board to learn.
We format every piece into one consistent, bookmarked PDF, carry forward the open action items from last month, and flag anything obviously missing so you can fill the gap before the meeting instead of during it. This is work performed by HOA180, by hand, for your community specifically.
The draft comes to you first. One round of revisions is included, corrections, additions, reordering, whatever you want changed. When you approve it, we send the final packet and the homeowner version, ready to distribute. Nothing goes out that your board has not approved.
One assembled meeting packet every month, including the homeowner version and one round of revisions. Nothing else is charged, and no quote is required. The first packet costs the same as the twelfth, and you can stop any month.
We are not asking anyone to switch anything. This is a standalone service that sits alongside whatever your community already runs.
Your board keeps every decision. We never contact your homeowners, never speak for the association, and never send anything you have not approved.
We do not give legal advice, we do not prepare or audit financial statements, we do not do bookkeeping or reserve studies, we do not attend meetings, and we do not write minutes from scratch. We do not decide what goes on the agenda or what the board should do about anything. HOA180 formats and assembles what the board provides. The board approves everything.
No, and we will not pretend otherwise. Your treasurer or accountant provides the financial information and we present it clearly and consistently. If a figure is wrong when it reaches us, it will be wrong in the packet, which is exactly why every packet comes to the board for review before it is final.
No. This is a service performed by HOA180 for your community. A person reads what you send, decides how it fits together, and builds the packet. That is why the cutoff is five days out and the turnaround is two business days rather than instant.
Tell us and we will tell you honestly whether we can still make your meeting. Sometimes we can. When we cannot, we would rather say so early than deliver something rushed the morning of. Material that arrives late moves the delivery date, and we say that out loud up front so it never becomes an argument later.
That is the normal case, not the exception. Scanned pages, screenshots, a photo of handwritten notes, a spreadsheet nobody has cleaned up since 2019. Send it as it is. Sorting it out is the service.
Not at all. Packet assembly is standalone and works alongside whatever platform or process your manager already uses. Nothing migrates, nothing gets replaced, and your manager keeps doing everything else exactly as before.
Email us or use the contact page with your meeting date and roughly what your current packet contains. We will confirm the cutoff for your next meeting and build your community's template with the first packet. There is nothing to sign up for online yet, so a real person will get back to you.
Tell us your meeting date and what your packet usually includes. We will confirm your cutoff and take it from there.
Get in touch (949) 881-7071